Project Assistant (TVET)

Vacancy id VAC-11737J

ob title VAC-11737 Project Assistant (TVET)

‍Location Tripoli

‍Apply by 11-Apr-2024

‍Start date 01-May-2024

‍Duration 6 months

‍Number of vacancies 1

‍Qualification Certificate / Diploma / Degree Level Education in • High school diploma or equivalent. University degree in related area would be a distinct advantage. (essential).
University Degree in • At least 4 years of experience in relevant position with a high school diploma and 2 years with a university degree (essential).
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Sector experience Minimum of • Previous working experience in other international organizations (IOM, UN etc.) is an advantage. year/s of demonstrable relevant Civil Society & NGO’s experience (essential).
Minimum of • Effective organizational skills and ability to establish priorities and plans, ability to work under pressure and cope with deadlines. / • Good knowledge of MS Office applications,e.g. Excel, Word, Outlook, etc. year/s of demonstrable relevant Any experience (essential).
Minimum of • Sound knowledge of financial and administrative management support and effective resource management skills. year/s of demonstrable relevant Administrative experience (essential).
Minimum of • Good written and spoken communications skills, good interpersonal skills, ability to work in a multi-cultural environment. year/s of demonstrable relevant any Field experience (essential).
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Geographical experience Minimum of 2 year/s of experience in MENA (essential).
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Languages Fluent in Arabic (essential).
Fluent in English (essential).
Working level in French (desirable).

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CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

Under overall supervision of the LMI Programme Manager and direct supervision of Senior Programme Assistant, the Project Assistant will be responsible for supporting the overall operations and implementation of various TVET upgrade initiatives and its related administrative tasks with relevant internal and external counterparts. The incumbent will also be involved in day-to-day running of other administrative tasks of the unit with the following duties and responsibilities:

Role objectives

1. Support with the overall implementation of TVET sector upgrade in coordination with Sr. Programme Officer and relevant public counterparts.
2. Assist to establish strong ties with the project partners, TVET centres and private sectors and provide a liaison support to communicate with these partners.
3. Support with the administrative procedure related to TVET centre facility enhancement and capacity building programs.
4. Assist to organize relevant meetings with TVET counterparts, take notes and support the Sr. Programme Assistant with the implementation of the action points.
5. Serve as liaison support to communicate and coordination TVET operational engagements with the service providers and implementing partners.
6. Monitor that TVET programme partners, management and field staff understand the technical requirements for smooth implementation.
7. Follow up the proper collection and documentation of TVET administrative tasks.

8.     Support the LMI management team with the development and implementation of TVET capacity building activities targeting TVET professionals under the Ministry of Labour’s mandate.

9. Assist the Sr Programme Assistant in developing project documents, forms and tracking tools related to TVET upgrade initiatives.
10. Undergo field travel as needed to support field teams.
11. Demonstrate an in-depth understanding of relevant Operations SOPs as well as the ability to remain professional, impartial, and unbiased during all interactions with migrants and colleagues per the IOM Code of Conduct and instruction on the Prevention of Sexual Exploitation and Abuse (PSEA.).
12. Maintain the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules. Alert the management of any non-compliance to SOPs or codes of conduct by IOM staff members or partners.
13. Perform such other duties as may be assigned.

Project reporting

LMI Sr. Programme Assistant

Key competencies

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adjusting wording to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Effectively applies knowledge of relevant financial discipline
• Develops / follows internal control procedures to prevent fraud and mismanagement
• Ensures application of institutional financial policies and guidelines
• Advocates incorporation of financial considerations into processes and procedures
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resource Mobilization

Establishes realistic resource requirements to meet IOM needs

Technical :

• Takes responsibility and manages constructive criticism.
  
  -Plans work, anticipates risks, and sets goals within areas of responsibility

       -Delivers on set objectives under pressure and/or hardship situations.

Team management

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work

Further information

Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.

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