Program Coordinator – TVET Skills Development

TITLE: Program Coordinator – TVET Skills Development - (230000AZ)

Number of Position: 1

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ROLE PURPOSE:

Under the direct supervision and coordination of Programme Manager and under the overall management of Head of Program (Child Poverty), the Program Coordinator will be responsible for the successful management and day-to-day implementation of the Technical, Vocational, Education and Training project in Kayin, Northern Shan and Kachin. This action aims to contribute to the inclusive development and wellbeing of children and youth by delivering demand-driven, equitable, and quality Technical Vocational Education and Training (TVET) opportunities in Shan, Kachin, and Kayin States, informed and led by the communities themselves.

The Program Coordinator will coordinate with respective local stakeholders to achieve the project goal. This post holders will support overall field level management and coordination with Field Office Manager, Area Programme Manager and Head of Area to ensure successful implementation of project activities in project areas as planned.

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SCOPE OF ROLE:

Direct Reports to: Programme Manager – TVET Skills Development

Coordination with : MEAL focal, APM, HOA and FOM

Staff reporting to this post: ( Project Officers-TVET)

Budget Responsibilities: Authorise expenditure up to 10,000 USD

Travel: (Frequent over 10-12 days per month)

Role Dimensions: Regular contact of detailed explanations of policy, regulations, programs, services and representation of SCI at the local level

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KEY AREAS OF ACCOUNTABILITY:

Key accountabilities

Project Delivery

Assessment / survey

• Under the guidance of PM, Program Coordinator will manage the field data collection for baseline/mid-term, endline survey, labour market assessment and etc.
• Supervise POs and project team and coordination with partners to conduct the assessment along the project period. research as needed.

Program Management

• Manage the day to day implementation of TVET project, ensuring efficient and effective delivery of program activities in targeted townships, including supervising proper program mobilization, preparation, and monitoring according to project plan.
• Together with the PM and Management Team design and implement TVET and Skills Development component for the targeted community /beneficiaries
• Draw and set up monthly work plan and ensure completion targeted work plan (DIP/APU) on time and with high quality
• Prepare work plan and budget estimation, in coordination with project team and focals of MEAL, supply chain and  Finance
• Lead on the targeting and verification exercises as required to ensure transparency and accountability in the targeting of programme beneficiaries.
• Together with MEAL team, ensure that feedback mechanisms are established, and feedback points are set up including follow up on responding feedback.
• Ensure project implementation is in line with SOPs and operation procedure which is release by SCI.
• Coordinate and work with the programme teams and partner for project day by day implementation.
• Provide technical supervision and guidance to staff to ensure quality and timely implementation of the project, through monitoring and field visits.
• Define programme supply needs through the development of Procurement Plans and coordinate with the logistics team and program coordinators to put in place a practically phased procurement plan.
• Identify budget variances and communicate with HOP and SPM on major variances and solutions identified.
• Coordinate with HOP to prepare requests for budget revisions, realignment and other grant modifications.
• Coordinate and work closely together with the HAOs, APM and PC in everyday management, detailed work planning, etc.
• Comply with Save the Children policies and practices with respect to child protection, code of conduct, health and safety, equal opportunities, and other relevant policies and procedures.

MEAL

• Leading the field level MEAL plan and data collecting for survery/assessment and project implementation
• Support implementation of Quality Benchmarks (QB) are successfully implemented in all project activities and that ongoing analysis informs programme adaptations and quality improvement in coordination with PM and APM as well as MEAL focal.
• Discuss quality (i.e Quality benchmarks) and performance monitoring (i.e IPTT analysis) findings during program coordination/review meetings, regular monitoring visits, review MEAL reports to highlight key project strengths and areas of improvement,
• Supporting MEAL data analysis with coordinate MEAL Officer / IMAs and MEAL Coordinator

Reporting

• With the support of the POs, prepare and submit project reports. As per donor requirements, this will include quarterly progress reports, annual report, final project report, monitoring findings/briefs/reports (baseline, Post Distribution Monitoring, Post Training Monitoring and endline etc.), market monitoring report, ad hoc monthly/biweekly repots (to be confirmed with donor)
• Guided by PM, prepare ad-hoc project briefs, when required by donor
• Provide the regular field visit report and updating the Monthly Progress Update of program achievments and plans
• Supporting and mentoring the quality program report for partner organization.
• Regularly communicate and and collect the monthly partner achievement report in coordination with PM  

Leadership

• Encourage good initiatives and innovative ideas for her/his staffs and be a supportive and empowering manager.
• Take a results-driven, flexible and positive leadership style, adapting to a given situation or to the needs of the team.
• Maintain a focus on achieving results and meeting the agreed objectives, and pro-actively solve problems by consultation with line management.
• Manage and support the team under his/her responsibility and assess the performance of personnel under his/her direct supervision following SCI performance management processes
• Identify learning and training opportunities for Save the Children staff and partners and work as a mentor and role model for less experienced staff.

Coordination and Liaison

• Assist the PM and APM in coordinating with stakeholders and local authorities, in their area of jurisdiction (e.g., township or villages, as the case may be).
• Represent for project as the project focal staff to partners and township level events and meeting
• Coordination with LNGOs and relative stakeholders as needed and when instructed by PM and APM

Child Safeguarding Responsibilities:

• Ensure that your staff is providing all beneficiaries of your programme with ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.  

EXPERIENCE AND SKILLS

• Bachelor’s degree (3 years + education post-secondary school).
• A minimum of 4 years’ experience implementing projects on TVET Skills Development or related field
• Good written and spoken English.
• Very good people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas.
• Excellent knowledge of project management cycle.
• Ability to work well in a team, train other staff, and demonstrate experience efficiently managing a team.
• Excellent interpersonal, communication, and presentation skills.
• Experienced in attending and participating in sector/cluster meetings.
• Experienced at conducting project monitoring and evaluation.
• Demonstrated skills, experience, and knowledge of Youth Development and TVET sector will be advantage.
• Significant people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas.
• Ability to make decisions when needed and prepared to account for them.
• Capacity to anticipate change and adapt the plans and priorities accordingly
• Knowledge about local context of Norther Shan and Kachin will be advantage
• Capacity to work in multicultural environments
• Willingness to frequently travel to project target area from Northern Shan and Kachin.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy.

Location: Hsipaw

Employee Status: Fixed Term

Closing Date: Feb 8, 2023

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